Payroll & Accounts Payable Administrator

  • Salary:
  • Job type:
  • Posted:
    3 months ago
  • Category:
    Accounting Assistant
  • Deadline:
    October 22, 2019
  • Languages:

Our client is looking for Intermediate level of Payroll, Benefits & Accounts Payable Administrator.

Payroll & Benefit Responsibilities:

• Process bi-weekly payrolls through Maestro for all employees at the quarry and corporate level.
• Process pay increases and advances as approved by the management.
• Prepare EFT file for pay run, upload in website and request for approval of the same.
• Issuance of Employment letters to employees upon request.
• Issuance of ROE to employees upon termination of employment.
• Creation of new hires profile in Maestro.
• Handle end-to-end processing of payroll, benefits and RRSP.
• Ensure payroll reconciliation & WCB entries are in balance prior to transfer.
• Maintaining employment records for active and terminated employees.
• Maintain databases for RRSP and Vacation to keep track of upgrades to be made to employees eligibility based on years of experience/seniority.
• Suspend & reactivate Employers match of employees RRSP contribution for withdrawals as required.
• Initiation of garnishments for employees based on garnishee orders issued by third parties/government agencies.
• Dealing with Canada Revenue Agency/Service Canada for payroll related issues.
• Prepare government remittances (payroll taxes) and deposit those into the CRA account within the due date.
• Enroll employees into Sun Life Benefits plan and Registered Retirement Savings Plan.
• Co-ordinate with Sun Life representative for claims and pension plan related inquiries.
• Modify & add beneficiary to plan member accounts as required.
• Upload member contributions to Sun Life online portal after every pay run.
• Terminate benefits for employees put on permanent layoff or who are terminated.
• Download benefit statements through Sun Life online portal and check to see if Maestro requires updating for any premium rate changes.
• Update employee salaries to Sun Life online portal subsequent to any pay adjustments.
• Record journal entries in Maestro for salary and hourly payroll including WCB entries.
• Assist with month-end closing.
• Provide support documentation for audit inquiries.
• Prepare year end T4’s.
• Coordinate with Sunlife regarding employee benefits management such as waiver of waiting period, effective date for benefits coverage, addition or modification of beneficiaries and termination of benefits

Accounts Payable Responsibilities:

• Record incoming invoices once the appropriate department has approved the invoice. Attach back-up of recorded invoices so that it can be transferred.
• Prepare and present weekly AP forecasts to VP Finance/CFO.
• Verify vendor accounts by reconciling monthly statements and related transactions.
• Prepare and process electronic transfers and payments.
• Correspond with vendor to request copies of missing invoices and respond to inquiries.
• Prepare weekly cheque run after receiving approval from CFO.
• Verify vendor accounts by reconciling monthly statements and related transactions.
• Pay vendors by monitoring discount opportunities; scheduling and preparing checks; resolving invoice, or payment discrepancies and documentation; insuring credit is received for outstanding memos; request for issuing stop-payments where payment was done on an incorrect invoice or where it’s a duplicate.
• Process HUB receipts and submit claims to HUB financial for reimbursement of such expenses.
• Record JE for AFD Fuel Fobs, MasterCard transactions separately for all cardholders.
• Record JE monthly for camp costs
• Co-ordinate with quarry for getting invoices entered in the system as per cut-off date and assist in duties as and when required.
• Maintain historical records for bills and payments by filing documents.
• Provide AR with billing info for any surface leases (payable to the crown) that is partly to be borne by another company.
• Assist with month-end closing.
• Provide support documentation for audit inquiries.

Minimum Qualifications:

  • Post-secondary education in accounting, human resources or other related field of study Minimum 3- 5 years of all aspect of payroll, benefit & Accounts Payable experience
  • Canadian Payroll Association designation required (PCP)
  • Sound knowledge of CRA, Employment standards, WCB and applicable legislation with ability to interpret and apply
  • Proficient in Microsoft Office
  • Ability to work under pressure, meet deadlines, and handle changing priorities
  • Ability to handle all inquiries in a professional and extreme confidential manner


  • Payroll and Benefits Administration: 3 years (Preferred)
  • Accounts Payable: 3 years (Preferred)
  • Working with Maestro: 1 year (Preferred)

If you are interested, please send your resume to

No phone calls, Only selected candidate will be contacted for an interview. Thank you for your interest!

Job Type: Full Time, Permanent