Friday Professional Group


Executive Assistant (EA)

Location: Calgary, AB, Canada

Our client is looking for the next superstar Executive Assistant (EA) to join their team. They cover a full range of services, including design and construction, financing, operating, procurement, and project management.

Purpose of the Job

Under the general supervision of the VP Human Resources, the Executive Assistant performs a variety of confidential administrative duties requiring a thorough knowledge of organizational procedures.  This position requires the ability to work independently, exercising judgment and initiative while projecting a tactful, diplomatic and professional approach at all times. To be successful in this position, the candidate must be results oriented and have the demonstrated ability to effectively prioritize workflow.

 

Essential Functions and Responsibilities

·        50% office support covering reception, and office coordination activities such as booking rooms, ordering catering etc.

·        Provide administrative support to Vice Presidents and other Executives

·        Co-ordinate schedules, appointments, reservations and travel arrangements.

·        Organize meetings involving multiple Senior Executives.

·        Greet clients and visitors to the Executive office.

·        Participate in Team coordination and strategy meetings related to the department and workload planning

·        Participate as required in the organization and set-up of department related promotional events

·        Prepare reports for business meetings

·        Organize hotel accommodations and transportation for out of town visitors

·        Plan, organize and follow-up on details relative to offsite company functions including invitations, selection of menus, seating arrangements

·        Communicate sensitive information to senior management/external sources

·        Other related general administrative duties as required

 

Knowledge and Skills

·        Bachelor’s degree or equivalent combination of education and experience

·        3-5 years plus experience supporting a Senior Executive

·        Strong PC skills i.e. Word, Excel, Power Point and MS Outlook

·        Detail Oriented

·        Proven ability to effectively prioritize work flow

·        Excellent interpersonal, written and oral communication skills

·        Ability to exercise good judgment, show initiative and be proactive

·        Ability to confidentially handle sensitive information

  • SharePoint filing system considered an asset

 

If this sounds like you, please forward your resume to friday@friday.ca.

 

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Contact


#250, 736 - 6th Avenue SW
Calgary, Alberta   T2P 3T7
Ph: (403) 233-0499

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